As an Executive Assistant, you will play a vital role in supporting the daily operations and strategic initiatives of the GSCO organization. Your responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements for executives. Additionally, you will handle confidential information, prepare reports and presentations, and maintain an organized filing system. Your excellent communication and interpersonal skills will be key in building strong relationships with internal and external stakeholders.
Responsibilities- Provide comprehensive administrative support to the GSCO Canada Organization, including calendar management, meeting coordination, and travel arrangements.
- Handle sensitive and confidential information with discretion and maintain strict confidentiality.
- Prepare and edit reports, presentations, and correspondence for executives, ensuring accuracy and timely delivery.
- Maintain an organized filing system, both physical and digital, for easy access to important documents and records.
- Liaise with internal teams, external partners, and clients to coordinate projects, events, and initiatives.
- Assist with special projects and ad-hoc tasks as required by the executives or the department's needs.
- Stay updated on industry trends and best practices to enhance administrative support and efficiency.
- Ensure compliance with company policies and procedures, maintaining a professional and ethical work environment.
- Support the executive team in achieving their goals and objectives by providing proactive and anticipatory support.
- A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with a willingness to learn new technologies.
- Exceptional communication skills, both written and verbal, with the ability to interact professionally with all levels of staff and external stakeholders.
- A proactive and solution-oriented approach to problem-solving, with a focus on delivering high-quality work.
- Discretion and a strong sense of confidentiality when handling sensitive information.
- Excellent time management skills and the ability to work independently with minimal supervision.
- A positive and collaborative attitude, with a willingness to contribute to a positive team environment.
- Strong attention to detail and a commitment to maintaining a high level of accuracy in all tasks.
- A flexible and adaptable mindset, able to quickly adjust to changing priorities and a dynamic work environment.
Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.
Our recruitment process
We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.
If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.
The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.
- Corporate Retirement Savings Plan
- Health and dental benefits
- Short-term disability, and long-term disability
- Life insurance, and AD&D – Company paid 2x base pay
- Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child)
- Paid time off for holidays and Vacation
- Employee Stock Purchase Plan
- Tuition Assistance Plan
- Adoption assistance
- Employee Assistance Program/Work Life Resource Program
