Accounts Receivable Specialist

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work.

We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million.

*This is an existing vacancy

The Accounts Receivable Specialist will be responsible for managing end-to-end AR operations, ensuring timely and accurate invoicing, collections, and cash application. This role requires strong attention to detail, comfort with large transaction volumes, and the ability to work cross-functionally with internal teams and external customers.

• Generate and issue a high volume of accurate customer invoices on a recurring and ad hoc basis

• Monitor accounts to ensure timely collections and follow up on overdue balances

• Apply daily cash receipts and reconcile discrepancies across multiple payment methods

• Investigate and resolve billing issues, disputes, and customer inquiries

• Maintain accurate AR aging reports and provide regular updates to management

• Support the sales team with all customer and vendor form management

• Support month-end close activities, including reconciliations and reporting

• Partner with Sales, Customer Success, and Operations to ensure billing accuracy and alignment

• Assist in improving AR processes, systems, and automation as the company scales

• Ensure compliance with internal controls and accounting policies

• Support with other responsibilities as required

• 2–5+ years of experience in accounts receivable or a similar accounting role

• Proven ability to manage high-volume transactional workloads with accuracy and efficiency

• Strong understanding of AR processes, including invoicing, collections, and cash application

• Experience working in a fast-paced, high-growth or startup environment preferred

• Proficiency in accounting systems and Excel (ERP experience a plus)

• Excellent organizational skills and attention to detail

• Strong communication and interpersonal skills for customer interactions

• Proficient with Stripe, Quickbooks, Excel, Claude, Hubspot and Slack

• Ability to prioritize, multitask, and meet deadlines

• Experience with SaaS or usage-based billing models

• Familiarity with automation tools and process improvement initiatives

• Exposure to audit support and compliance requirements

• Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done

• Access our company-paid group benefits for you and your family, with $1,000 towards mental health support

• Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year

• Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows

• Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee

We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Spellbook is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Spellbook is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.

Spellbook uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Spellbook team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Spellbook regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.

Spellbook uses industry benchmark data to establish compensation bands for all roles. The salary range listed for a position reflects the expected total wage range for the role—including base salary and on-target commissions, where applicable—and may span multiple career levels. Final compensation is determined during the interview process based on factors such as experience, skills, scope, and role level. In addition to base salary and applicable commissions, total rewards may include equity, health and wellness benefits, and other company programs. Full details will be shared during the interview process.