Administrative Assistant (18-month term)

Your Opportunity

We are in pursuit of a Facilities Assistant to join our corporate office located in Edmonton. This is a great opportunity for a developing professional who is ready to learn and expand their knowledge and abilities. 

The successful candidate must have a high degree of professionalism, corporate communication skills, a sound approach, and confidence in dealing with a wide range of clients (both internal and external), contractors, vendors, and business partners. The ideal candidate has advanced organizational skills with the ability to focus on multiple tasks and changing priorities. This is an 18-month full-time in-office role. 

Your Key Responsibilities

• Assist the Facilities Manager and Shared Services team with coordination of maintenance scheduling and projects, including working with contractors, building maintenance, vendors, and employees with day-to-day operations.
• Support Shared Services team with furniture/equipment set-up for internal and external meetings, events, programs, and activities (may require some early and late days). 
• Provide back up support to reception desk and main corporate switchboard.
• Create a great first impression by greeting clients and vendors both in person and over the phone in a professional manner. 
• Manage supplies and day-to-day operations of floor kitchens and coffee bar.
• Assist with new hire onboarding (orientations and office tours).
• Keep Health, Safety, Security, and Environment (HSSE) boards up to date by posting and distributing program documents such as policies, rules, practices, procedures, and meeting minutes.
• Complete monthly worksite inspections for the Edmonton Tower.

Your Capabilities and Credentials

• Ability to provide administrative support in a fast-paced environment. 
• Proficiency in Microsoft Office Suite. 
• Excellent communication skills (writing and verbal). 
• Excellent customer service  skills.
• Ability to lift up to 50lbs whenever necessary. 
• Proven critical thinking and problem-solving skills.
• Demonstrated ability to take initiative when needed.
• Flexibility to learn new skills.
• Collaborative and dynamic team player with a positive attitude.

Education and Experience

• High School diploma required.
• Minimum of three years’ experience in a professional office environment.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.