Administrative Assistant

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ADMINISTRATIVE ASSISTANT  | Calgary, AB

Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job well done. It is seeing happiness in the eyes of patients and realizing that you have changed the way they see life. All of this can be achieved while having the opportunity to build a stable and rewarding career that meets your full potential.      

Join our team, where our Great Place to Work® certification represents our commitment to creating a supportive and inclusive culture for every member of our organization.    

A look at your benefits   

• You have a permanent full-time position (approx. 35hrs p/week). Please note that weekly hours are based on operational needs, may vary, and are not guaranteed.
• You benefit from 3 weeks of vacation, 3 sick days, 1 floater & 1 wellness day.
• You benefit from our group insurance, telemedicine & RRSP match.
• You work with experts in Ophthalmology & you can count yourself as a team member of one of Canada’s Best Managed Companies. 

• You are the main contact person for all Central Administrative Office (CAO) requests (Examples include: Accounting inventory request, requests from IT, Purchasing or HR, following up on delivery orders, etc). 
• You ensure all month end tasks and reports are completed and submitted on time. 
• You accurately enter all POs and reception confirmation in Navision software 
• You ensure all invoices are correctly entered in our CRM software, completing weekly audits and follow ups.
• You approve and submit all patient financing transactions to our financing provider (verify plan codes and amounts). 
• You oversee clinic aesthetics projects & follow up on actions from audits delegated by the Center Director.
• You jump in as a backup for clinic positions if needed (by being cross-trained).
• You ensure the completion of the Daily Chart Audit (to be sent by email to the Center Director).
• You assist with any other requests or projects requested by the Center Director or management team.
• You support the organization’s Risk Management program by identifying and promptly reporting patient safety concerns, incidents, or potential risks to clinic management, to assist in the organization’s overall efforts to identify, report, and mitigate risks.

• You are comfortable with computers, technology, and Microsoft 365 (knowledge of EMR systems is an asset).
• You have an interest in the medical field and have a passion for delivering excellent customer service.  
• You find it easy to connect with others and quickly build trust.
• Your experience in the health care field is considered an asset (ex: medical assistant, physiotherapy assistant, optometry assistant, orderly, dental assistant, pharmacy lab technician, sterilization assistant, animal health technician assistant, veterinary assistant, etc.).
• You are looking for a fast-paced, dynamic work environment where your ability to work in a team and excel at multi-tasking will be an asset. 
• Schedule: You have flexibility to work between Monday and Friday 8:00 AM - 4:00 PM, with rotational Saturdays.
• Required: You are able and willing to occasionally help out partnering clinics in the Calgary & Edmonton area when needed (planning & expenses covered by Vision Group).

From our point of view    

Whatever your profile, we are above all looking for someone beyond the CV, since you can benefit from in-house training. Only your motivation and your desire to learn are part of our selection criteria.