AP Staff Accountant

About Xanadu:
Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before.  What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your role and responsibilities:
We are seeking a detail-oriented and analytical AP Accountant to join our Finance team. Reporting to our Controller, you will be responsible for verifying and processing invoices, ensuring all charges accurately reflect goods received through three-way matching. You will maintain the integrity of our financial records by performing regular ledger reconciliations and managing the timely distribution of funds. 

Applicants for this opportunity must possess strong interpersonal skills coupled with attention to detail and the initiative to work independently. We are looking for a talented and outgoing individual to join our team where you will have a chance to innovate, grow, build and maintain relationships at varying levels.

What You'll Do

• Invoice Processing: Receiving, reviewing, and verifying vendor invoices for accuracy and proper authorization.
• Data Entry: Coding and entering invoices into the accounting system (e.g., matching with Purchase Orders/receiving documents).
• Payment Execution: Scheduling and executing payments via check, ACH, or electronic transfer.
• Reconciliation: Reconciling vendor statements, investigating discrepancies, and resolving outstanding balances.
• Vendor Management: Acting as the primary contact for vendor inquiries regarding payments.
• Month-End Support: Assisting with closing the accounts payable ledger and preparing accrual reports. 

Basic qualifications and experience:

• Post-Secondary Degree: A Bachelor’s degree in Accounting, Finance, or a related field. 
• Vendor Communication: Professional written and verbal skills to resolve payment inquiries with external partners and internal stakeholders.
• Detail Orientation: A "detective" mindset to spot duplicate invoices, incorrect tax amounts, or suspicious billing patterns.
• Balance: A collaborative work style to engage with the organization and vendors balanced with the requirement to adhere to policies and procedures.

Preferred qualifications and experience:

• CPA Candidate: Currently enrolled or planning to enroll in the CPA Professional Education Program (PEP).
• ERP Exposure: Prior experience with NetSuite.
• Tech-Stack Familiarity: Experience with AP automation or procure to pay software solutions.
• Expense Management Experience: Familiarity with expense management platforms like Concur, Ramp, or Float for employee reimbursements.
• Multi-Currency Handling: Experience dealing with USD/CAD conversions and foreign currency invoices.
• Audit Prep: Experience pulling "samples" or supporting documentation for internal or external audit requests.
• High-Volume Data Entry: Proven ability to process a high volume of invoices with near-perfect accuracy.
• 3-Way Matching: Understanding the link between Purchase Orders (PO), Goods Receipts (GR), and Invoices to prevent overpayment.