Contract & Procurement Specialist

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.  

Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community. 

We are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.

Your Opportunity 

Stantec is seeking a Contract & Procurement Specialist with a background in large infrastructure programs to work within our Program Management group. This is a position requiring excellent communication skills and a willingness to work as part of an integrated Stantec-Client multi-discipline team to successfully deliver capital projects.

The Contract & Procurement Professional would be accountable for supporting low to medium complexity procurement processes and contract administration in delivering assigned outcomes related to the execution of project supply chain strategies, sourcing strategies and/or sourcing activities following established processes. 

This position would also come with expectations to naturally further your career into a Cost/Controls function to support the Program Management team. 

Your Key Responsibilities

• Implementing day-to-day activities associated with procurement of construction contracts consistent with established procurement policies, procedures, applicable state laws and guidelines.
• Supporting projects by developing procurement schedules and contracting plans.
• Working closely with Program Managers to assist with procurement and contracting functions and ensure procurement activities meet project schedules.
• Responsible for preparing high quality procurement documents for medium to large scale projects.
• Supporting projects by facilitating bidding, evaluation and negotiations.
• Coordinating with client procurement department, project management, project controls, contract administration, construction management team personnel, legal and contractors.
• Supporting projects by performing contract management and administration activities to ensure all parties fulfill their contractual obligations.
• Ensuring all contract submittals and deliverables have been submitted by contractors in accordance with contract terms.
• Monitoring, forecasting, and reporting on contract usage and performance; identifying issues, taking timely action to resolve issues and communicating the same with stakeholders/project teams.
• Reviewing, checking and recommending approval of payment documents.
• Managing communication with contractors on required contractual documentations and maintain correspondence files.
• Supporting claims administration, facilitation and resolution.
• Supporting funding compliance programs (WIFIA/SRF)
• Assist in developing, updating, and monitoring project schedules and budgets, including tracking costs and financial performance.
• Prepare and distribute project reports, dashboards, and analytics to support project monitoring and decision-making.

Your Capabilities and Credentials

• Advanced written and verbal communication skills.
• Strong interpersonal and organizational skills and the ability to multi-task effectively.
• Strong ability to plan, organize work and maintain policies and procedures.
• Effective analytical and problem-solving skills.
• Ability to prioritize the various activities to maximize efficiency and meet deadlines.
• Knowledge of public sector procurement and contract development concepts and practices.
• Must possess high ethical and professional standards in all dealings with contractors.
• Proficient in Microsoft Word, Excel, PowerPoint, SharePoint and a willingness to learn new software tools as required.
• Applicants must be willing to work in the Stantec office 5 days a week.

Education and Experience

• Demonstrated minimum five (5) years of procurement and contract administration experience in various contract delivery methods on large projects in a public infrastructure environment
• University degree or College Diploma in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
• Education, accreditation or certification as a Project Manager, Construction Contract Administrator, Certified Professional Purchaser (CPP), Certified Supply Chain Management Professional (CSCMP), Certified Public Purchasing Officer (CPPO), or equivalent is considered an asset.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

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