Legal Assistant (2026-028)

About Circle Cardiovascular Imaging: 

Circle’s vision is to enable healthier lives through better imaging by transforming cardiac magnetic resonance imaging (MR) and other advanced imaging technologies to improve Cardiovascular Care. Circle Cardiovascular’ s CVI42 is the Cardiac MR market leader imaging processing software.

Circle Cardiovascular Imaging (Circle) designs, builds, and implements the best-in-class cardiovascular Magnetic Resonance Imaging solutions. At the heart of everything we do is our unrelenting drive to continually offer better solutions for healthcare providers that improve healthcare outcomes. This fuels our creativity, informs our decisions and it is the reason we are passionate about our work and most importantly why we are successful.

We are careful stewards of resources focused on optimizing both customer and investor value. We strive to make Circle a place where employees are highly valued, engaged, and have opportunities for professional development. Our roots are medical and digital, our passion is contagious, and our people are amongst the best.

Position Overview:

Circle is seeking a Contracts Specialist for a permanent, full-time role at the heart of our commercial activity. Reporting to the Legal Operations Lead, you'll support our legal and contracts function by managing agreements with healthcare customers and vendors across multiple jurisdictions. We invest in our people, and this position offers a genuine opportunity for professional development and advancement as you take on increasing responsibility over time.

The Contracts Specialist will report to the Legal Operations Lead.

General Responsibilities:

• Support contract negotiations and assist with redlining agreements, filing, organizing, and responding to internal requests.
• Draft, format, proofread, and file legal documents, including correspondence, contracts,
  business associate’s agreement (BAA), non-disclosure agreements (NDA), master licensing agreements (MSA), and related materials.
• Maintain and organize physical and electronic files, ensuring records are accurate, complete, and up to date.
• Manage calendars and coordinate the contract lifecycle management, including diarizing key contract dates, scheduling meetings, facilitating the signing process through DocuSign, and tracking deadlines and renewal dates.
• Communicate professionally with internal teams, external customers, and outside vendors, representing the company with a high standard of service.
  
• Maintain strict confidentiality of all customer and internal information.
• Provide general administrative support, including managing correspondence, preparing documents, and assisting with the day-to-day operational needs of the legal team.

Required Skills/Experience:

• 2+ years of experience as a contracts specialist, legal assistant, paralegal, in-house legal administration, or in a comparable administrative role.
• Working knowledge of legal terminology and document formatting.
• Proficiency in the Microsoft Office Suite (Word, Outlook, Excel), Adobe Acrobat, DocuSign, and experience working with electronic document management systems.
• Strong written and verbal communication skills with exceptional attention to detail.
• Excellent organizational and time-management skills, with the ability to prioritize and manage multiple competing deadlines in a fast-paced environment.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• A genuine interest in technology and artificial intelligence, and enthusiasm for working in a growing medical AI software company.
  

Beneficial Skills/Experience:

• Experience with contract negotiation and redlining.
• Understanding of and experience with large language model (LLM) tools such as Claude or ChatGPT.
• Experience with contract lifecycle management (CLM) systems (e.g., DocuSign CLM, LexisNexis).
  

Educational Requirements:

• High school diploma or equivalent required; an associate's degree, bachelor's degree, or paralegal diploma from SAIT preferred. 

About the Benefits:

• Competitive compensation and vacation
• Flexible working arrangements
• Employee Wellness Program
• Professional development and tuition reimbursement program
• Gratifying internal recognition/kudos programs
• Annual salary review – based on company and individual performance
• Fun, inclusive, ego-free environment where diversity and individual thoughts are encouraged and valued

Upon joining Circle CVI, you will be welcomed into a collaborative and supportive company with uncompromising values on quality, innovation, culture, and customer service. Join us in changing the medical technology world and submit your application below!

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