The Executive Administrative Assistant provides high-level administrative support to senior executives in the International & Digital teams, managing schedules, coordinating meetings, travel arrangements, and expense reports. This role requires strong communication skills and confidentiality while handling sensitive information and liaising with international partners.
The Best Players Need the Best People.
This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and sometimes analyzing information for supervisor(s) and the International & Digital teams. The position includes elements of clients facing support and communication for both domestic and international partners/vendors. The role will report to the Senior Vice President of International and the Senior Vice President of International Media.
QUALIFICATIONS
- Bachelor’s degree in related field required. An equivalent amount of education and experience may be substituted.
- Minimum of ten years secretarial or other administrative support experience for senior level management required.
- International experience and/or a second language are preferred.
RESPONSIBILITIES/DUTIES
- Complete a broad variety of administrative tasks and provide strong executive level support for the International and Digital teams. Coordinate meetings, schedules, prioritizes appointments, and ensures that meetings, deadlines, presentations, and other duties are carried out
- Assists executives in implementing department activities and communications, internal and external
- Coordinate travel arrangements, visa requirements, flights, accommodations, and other itinerary specifics
- Act as the point of contact among executives, employees, clients and other external partners · manage information flow in a timely and accurate manner
- Prepare executive level expense reports and expense report approvals, in Concur, – may include more VP’s in addition to direct management.
- Supports / helps track international office budgets
- Handling memos, reports, and related documents, including sensitive information. Keeping confidential information.
- Support teams within International Media, & Digital with upcoming events and workshops.
- Assist vendors and international media partners with travel and meeting plans to the Global Home & PGA TOUR events as needed.
- Provide executive level support for The PLAYERS Championship and President Cup tournaments by managing attendance, invites, events, credentials, gifting, hospitality, and parking.
- Coordinate and process all credential requests for International Media and Digital in Populous.
- Purchase office supplies within defined budgetary limitations.
- Acts as Global Home liaison for departments. Register visitors in iOffice, welcome visitors and maintain an appropriate professional demeanor toward visitors and partners.
- Order products and track gift inventory in Allocadance for International Media and Digital.
- Special projects or other duties as assigned.
Similar Jobs
Travel • Hospitality
The Executive Assistant provides comprehensive administrative support to the Vice Presidents of People & Culture and Operations Finance. Responsibilities include calendar management, travel arrangements, expense report reconciliation, correspondence creation, and general administrative tasks while maintaining confidentiality and strong organizational skills.
Top Skills:
MS OfficeWorkday
Other
As an Executive Assistant, you will support C-level executives by managing schedules, organizing documentation, coordinating calls and meetings, preparing reports, and assisting with project monitoring and internal communication. A proactive attitude and excellent communication skills are essential for success in this role.
Big Data • Food • Hardware • Machine Learning • Retail • Automation • Manufacturing
The AI Community of Practice Manager will lead the operations of Mondelez's Data Science Community, enhancing engagement and retention through various strategies. Responsibilities include curating content, onboarding new members, and developing partnerships in AI and ML fields, while supporting business units with data science projects.
Top Skills:
AIData Science
What you need to know about the Calgary Tech Scene
Employees can spend up to one-third of their life at work, so choosing the right company is crucial, not just for the job itself but for the company culture as well. While startups often offer dynamic culture and growth opportunities, large corporations provide benefits like career development and networking, especially appealing to recent graduates. Fortunately, Calgary stands out as a hub for both, recognized as one of Startup Genome's Top 100 Emerging Ecosystems, while also playing host to a number of multinational enterprises. In Calgary, job seekers can find a wide range of opportunities.
