Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.
This is a remote position.
The Executive Assistance shall assist the Chief Executive Officer (CEO) with executing the Business, inclusive of, but not limited to, planning and executing administrative tasks and handling the Company’s internal administrative work. The position reports to the CEO herself.
MAJOR DUTIES AND RESPONSIBILITES
ADMINISTRATIVE – OFFICE
• Plan, organize, schedule and diarise all meetings, conference calls and events for the CEO.
• Liaise with the LCP Team to manage the scheduling of internal meetings and calls for which the CEO is a part of. • Arrange all travel, flight, hotel and restaurant bookings for the CEO.
• Manage various payments, accounts and subscriptions for the CEO.
• Transcribe meeting minutes and emails.
• Monitor and report on activities and provide relevant information to the CEO and the LCP Team. • Assist the LCP Team with general administrative tasks as and when needed.
• Keep track of communications with clients and intermediaries and update the LCP database accordingly. • Any other tasks (including CEO’s personal tasks) that the CEO may require.
• Ensure LCP is well represented to clients.
OTHERS
• Performs other duties as the CEO may require.
COMPETENCIES
• Shows positive attitude regardless of changes in working conditions
• Shows the ability to manage multiple conflicting priorities without loss of composure
• Time Management: Determines the appropriate allocation of time
• Task Management: Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Demonstrates the ability to foresee problems and prevent them by taking action
• Uses analytical skills and a broad understanding of the business to effectively interpret and anticipate needs • Demonstrates excellent communication skills
• Produces well thought-out, professional correspondence free of grammatical and spelling errors • Uses high quality, professional oral and written skills to project a positive image of the business • Interacts professionally with team members, clients and associates at all times
• Promptly responds to requests
• Demonstrates an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates
• Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals
• Displays proficiency using standard software and office equipment
• Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills • Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction • Swiftly refers problems/issues to the appropriate person(s) when necessary
• Works effectively without constant and direct supervision or guidance
• Experience and knowledge of luxury real estate in the UK
QUALIFICATIONS
• At least 1-year relevant work experience
• University Graduate
• Native or Fluent English
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