Executive Assistant, Engineering

At Webflow, we’re building the world’s leading AI-native Digital Experience Platform, and we’re doing it as a remote-first company built on trust, transparency, and a whole lot of creativity. This work takes grit, because we move fast, without ever sacrificing craft or quality. Our mission is to bring development superpowers to everyone. From entrepreneurs launching their first idea to global enterprises scaling their digital presence, we empower teams to design, launch, and optimize for the web without barriers. We believe the future of the web, and work, is more open, more creative, and more equitable. And we’re here to build it together.

As an Executive Assistant at Webflow, you will serve as a strategic partner to two Vice Presidents within Engineering, and the Chief Information Security Officer, to ensure alignment on goals and objectives across the Engineering, Product, and Design (EPD) Pillars. This position is designed for someone who is not only efficient, proactive and organized but also thrives in a fast-paced, highly collaborative environment — and is passionate about contributing to the strategic success of our leaders and the broader EPD organization. The successful candidate will be adept at managing both synchronous and asynchronous communication, maintaining comprehensive documentation, and actively contributing to team culture and engagement in a distributed environment. As a visible, trusted partner, you’ll act as an extension of your executives — helping them stay focused on their highest-impact priorities.

We are a dynamic, forward-thinking company committed to fostering an inclusive and collaborative work environment. Operating in a remote-first setting, we prioritize flexibility, innovation, and a strong sense of community. 

• Location: Remote-first (United States)
• Must be based in Pacific or Mountain time zones
• Full-time
• Permanent
• Exempt
• The cash compensation for this role is tailored to align with the cost of labor in different geographic markets. We've structured the base pay ranges for this role into zones for our geographic markets, and the specific base pay within the range will be determined by the candidate’s geographic location, job-related experience, knowledge, qualifications, and skills.
  
• United States  (all figures cited below in USD and pertain to workers in the United States)
• Zone A: $87,000 - $105,000
• Zone B: $81,500 - $98,000
• Zone C: $76,500 - $92,000

This role is also eligible to participate in Webflow's company-wide bonus program. Target amounts are a percentage of base salary and vary by career level. Payouts are based on company performance against established financial and operational goals.

Please visit our Careers page for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

• Application Information:
• Application deadline: applications accepted on an ongoing basis until position is closed and filled
• This posting is for a new position
• Reporting to the Vice President, Engineering

As an Executive Assistant you’ll … 

• Calendar & Inbox Management: Strategically, and with timeliness, manage  calendars & inboxes, effectively prioritizing high-impact activities and ensuring focus is aligned with organizational goals.  
• Meeting Coordination: Coordinate and facilitate leadership meetings, engineering planning sessions, and quarterly business reviews. Prepare for and attend synchronous meetings across multiple time zones, drive accountability across the Engineering organization by tracking key deliverables, follow-ups, and action items.
• Project/Event Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the Engineering Department.
• Travel Arrangements: Organize travel for executives, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime. Simultaneously work closely with finance business partners to manage T&E budget associated with these offsites and events.
• Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes.
• Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of Webflow.
• Push the boundaries of what’s possible for the team — and for you. This team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, we’re really excited to try it out. We’re deeply invested in supporting your career growth, and can’t wait to learn and grow together.
• Bring an AI-first mindset to daily operations and problem solving, with a demonstrated ability to go beyond basic tools like ChatGPT. You’ll ideally leverage modern AI automation platforms to streamline workflows, manage information, and improve team efficiency.

In addition to the responsibilities outlined above, at Webflow we will support you in identifying where your interests and development opportunities lie and we'll help you incorporate them into your role.

Requirements: 

• Has 4+ years of experience supporting multiple senior executives as an executive assistant in a fast-paced tech environment, ideally at a remote-first company.
• Have planned multiple large team offsites (both in person and virtual), with the knowledge on how to prepare, budget, handle hotel contracts, and execute offsites successfully.
• Are highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization.
• Must be proficient with Google Workspace apps and Slack (we are a heavy Slack culture)

You’ll thrive as an Executive Assistant if you:

• Ideally have experience with Workday, Navan, and Zoom
• Know how to handle time-sensitive, confidential information with discretion and integrity.
• Are adaptable and can handle ambiguous situations and frequent change with ease.

Knows how to be thoughtful in their approach. Willingness to help without being asked, proactive in their abilities, and have no ego.

• Are an empathetic individual with a desire to contribute to and empower a diverse and inclusive team environment.
• Has the ability to promote a fun, engaging team environment in a remote setting.
• Take initiative and are always looking for ways to improve processes and contribute to the team’s success.
• Stay curious and open to growth — actively building fluency in emerging technologies like AI to unlock creativity, accelerate progress, and amplify impact.

• Build lasting customer trust. We build trust by taking action that puts customer trust first.
• Win together. We play to win, and we win as one team. Success at Webflow isn't a solo act.
• Reinvent ourselves. We don't just improve what exists, we imagine what's possible.
• Deliver with speed, quality, and craft. We move fast because the moment demands it, and we do so without lowering the bar.

• Ownership in what you help build. Every permanent Webflower receives equity (RSUs) in our growing, privately held company.
• Health coverage that actually covers you. Comprehensive medical, dental, and vision plans for full-time employees and their dependents, with Webflow covering most premiums.
• Support for every stage of family life. 12 weeks of paid parental leave for all parents and 6+ weeks of additional paid leave for birthing parents. Plus inclusive care for family planning, menopause, and midlife transitions.
• Time off that’s actually off. Flexible vacation, paid holidays, and a sabbatical program to help you recharge and come back inspired.
• Wellness for the whole you. Access to mental health resources, therapy and coaching.
• Invest in your future. A 401(k) with 100% employer match (up to $6,000/year) in the U.S., and support for retirement savings globally. 
• Monthly stipends that flex with your life. Localized support for work and wellness expenses — from Wi-Fi to workouts.
• Bonus for building together. All full-time, permanent, non-commission employees are eligible for our annual WIN bonus program.

Temporary employees may be eligible for paid holiday and time off, statutory leaves of absence, and company-sponsored medical benefits depending on their Fixed Term Contract and their country/state of employment.

At Webflow, equality is a core tenet of our culture. We are an Equal Opportunity (EEO)/Veterans/Disabled Employer and are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law. Pursuant to the San Francisco Fair Chance Ordinance, Webflow will consider for employment qualified applicants with arrest and conviction records.

Not ready to apply, but want to be part of the Webflow community? Consider following our story on our Webflow Blog, LinkedIn, X (Twitter), and/or Glassdoor. 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Upon interview scheduling, instructions for confidential accommodation requests will be administered.

To join Webflow, you'll need a valid right to work authorization depending on the country of employment.

If you are extended an offer, that offer may be contingent upon your successful completion of a background check, which will be conducted in accordance with applicable laws. We may obtain one or more background screening reports about you, solely for employment purposes.

For information about how Webflow processes your personal information, please review Webflow’s Applicant Privacy Notice.