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AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
Support the VP of Sales and EVP & General Manager through complex calendar management, domestic and international travel coordination, expense reporting, meeting preparation, stakeholder communication, event logistics, filing, and action-item follow-up. The role requires discretion, strong organization, proactive problem-solving, and flexibility in a fast-moving global environment. This is a fixed-term contract through January 2027 with a hybrid schedule requiring at least four office days per week.
Top Skills:
Expense Management SystemsExcelMicrosoft OutlookMicrosoft Powerpoint
Information Technology • Consulting
Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.
Top Skills:
Ai ToolsChatgptClaudeGeminiGoogle WorkspaceSlackZoom
eCommerce • Marketing Tech • Software
Provides high-level executive and personal support to a high-net-worth principal with international business interests and residences. Responsibilities include managing complex calendars, international travel, properties, household teams, personal events, correspondence, expenses, confidential records, vendors, and external stakeholders. The role requires exceptional discretion, proactive organization, independent judgment, multitasking, and coordination across countries and time zones.
Provide remote executive support including project management, administrative tasks (warranty/work orders, SOPs, meeting minutes), Excel data management, Canva design, video creation from PowerPoints, and basic financial forecasting and data entry.
This is a remote position.
Client is seeking an Executive Assistant to provide comprehensive support in project management, administrative tasks, and creative work. This role is integral to managing her diverse workload and ensuring the smooth operation of her business.
Key Responsibilities
1. Project Management
- Assist in managing various projects from inception to completion.
- Ensure all projects are delivered on time and within scope.
2. Administrative Support
- Handle warranty management and work order systems.
- Maintain and update standard operating procedures.
- Take detailed meeting minutes.
- Manage and organize Excel spreadsheets and charts.
3. Creative Work
- Use Canva to create visually appealing content.
- Develop videos based on existing PowerPoint presentations.
4. Accounting and Financial Tasks
- Assist with quarterly forecasting.
- Perform data entry related to the company's finances.
Skills and Qualifications
Proficiency in Canva
- Strong ability to create visually appealing designs and content.
Communication Skills
- Excellent written and verbal communication skills.
- Ability to communicate effectively across various platforms.
Organizational Skills
- Strong organizational and multitasking abilities.
- Attention to detail and ability to prioritize tasks.
Technical Skills
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience with project management tools is a plus.
Financial Acumen
- Basic understanding of financial forecasting and data entry.
What you need to know about the Calgary Tech Scene
Employees can spend up to one-third of their life at work, so choosing the right company is crucial, not just for the job itself but for the company culture as well. While startups often offer dynamic culture and growth opportunities, large corporations provide benefits like career development and networking, especially appealing to recent graduates. Fortunately, Calgary stands out as a hub for both, recognized as one of Startup Genome's Top 100 Emerging Ecosystems, while also playing host to a number of multinational enterprises. In Calgary, job seekers can find a wide range of opportunities.
