Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.
This is a remote position.
Job Overview:
Are you a high-performing professional who excels at managing executive schedules and ensuring operations run smoothly? We seek an Executive Assistant to provide comprehensive support to a busy executive operating on Pacific Standard Time. If you are adept at anticipating needs, managing complex schedules, and maintaining confidentiality, this position is ideal for you!
Working Hours: 8:00 AM – 4:00 PM Pacific Standard Time (PST)
Key Responsibilities:
- Executive Support: Provide high-level administrative support, including calendar management, email correspondence, and time optimization to ensure the executive’s day flows efficiently.
- Communication Coordination: Serve as a liaison between the executive and employees, maintaining smooth communication and helping facilitate internal operations.
- Administrative Tasks: Handle general administrative duties such as managing documents, organizing files, and supporting day-to-day office needs.
Email & Calendar Management: Monitor and organize email inboxes, draft replies as needed, and ensure all meetings and appointments are scheduled, updated, and followed up on. - Time Management Assistance: Help the executive stay on top of priorities, reminders, and deadlines.
- Document Preparation: Utilize Microsoft Excel and other Office tools to prepare reports, spreadsheets, and presentations.
- Meeting Coordination: Schedule and prepare for meetings, take notes, track action items, and follow up as needed.
Who You Are:
- Proactive and Resourceful: You anticipate and handle needs before they become challenges.
- Exceptional Organizational Skills: You can prioritize important tasks, manage time effectively, and streamline operations to improve efficiency.
- Strong Communicator: Excellent written and verbal communication skills, capable of dealing effectively with people at all levels.
- Tech-Savvy: Proficient in Microsoft Office Suite, especially Excel, and comfortable learning new digital tools quickly.
- High Integrity: Trusted to handle sensitive information and situations with the utmost confidentiality and professionalism.
- Adaptive: Flexible in response to changing priorities and able to work effectively under pressure.
- Team Player: Skilled at building relationships with colleagues and employees, and contributing positively to a collaborative work environment.
Similar Jobs
Professional Services
Provide executive and administrative support while coordinating, organizing, scheduling, and executing existing marketing content across multiple real estate businesses and platforms. Maintain content calendars, post schedules, CRM records (including Zoho), property listings, photos, and marketing materials. Use SocialPilot, CoStar, and other systems to ensure tasks are completed on time and serve as a reliable backup to key team members.
Top Skills:
CostarCRMFacebookInstagramLinkedInSocialpilotZoho
Greentech • Energy • Utilities • Manufacturing
Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.
Top Skills:
AdobeExcelMicrosoft PowerpointMicrosoft Word
Artificial Intelligence • Software
Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.
Top Skills:
AsanaConfluenceExpense Management ToolsJIRAMicrosoft Office SuiteTravel Booking Tools
What you need to know about the Calgary Tech Scene
Employees can spend up to one-third of their life at work, so choosing the right company is crucial, not just for the job itself but for the company culture as well. While startups often offer dynamic culture and growth opportunities, large corporations provide benefits like career development and networking, especially appealing to recent graduates. Fortunately, Calgary stands out as a hub for both, recognized as one of Startup Genome's Top 100 Emerging Ecosystems, while also playing host to a number of multinational enterprises. In Calgary, job seekers can find a wide range of opportunities.
