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AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
Support the VP of Sales and EVP & General Manager through complex calendar management, domestic and international travel coordination, expense reporting, meeting preparation, stakeholder communication, event logistics, filing, and action-item follow-up. The role requires discretion, strong organization, proactive problem-solving, and flexibility in a fast-moving global environment. This is a fixed-term contract through January 2027 with a hybrid schedule requiring at least four office days per week.
Top Skills:
Expense Management SystemsExcelMicrosoft OutlookMicrosoft Powerpoint
Information Technology • Consulting
Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.
Top Skills:
Ai ToolsChatgptClaudeGeminiGoogle WorkspaceSlackZoom
eCommerce • Marketing Tech • Software
Provides high-level executive and personal support to a high-net-worth principal with international business interests and residences. Responsibilities include managing complex calendars, international travel, properties, household teams, personal events, correspondence, expenses, confidential records, vendors, and external stakeholders. The role requires exceptional discretion, proactive organization, independent judgment, multitasking, and coordination across countries and time zones.
Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.
SUMMARY
- Work closely with the CTC Global management team to provide support for teams with meetings, visitors, calendars, travel and general administrative tasks.
- Works closely with other members of the administrative office staff to the overall benefit of the company’s goals and objectives.
- Complete a broad variety of administrative tasks expeditiously, ensuring all tasks are completed on time and with excellence.
- Communicate with internal and external parties as needed in a professional manner.
- Manage a variety of special, high impact projects for executives while maintaining confidentiality and discretion.
- Gain knowledge of the daily operations of the assigned teams to create efficiencies with administrative tasks.
- Other projects as assigned.
- ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Support administrative tasks as directed
- Process invoices
- Handle expenditures on company credit card
- Schedule and coordinate meetings
- Coordinate travel, meals and meetings, among other tasks for CTC Executives
- Coordinate travel, meals and meetings, among other tasks for visitors
- Coordinate invitation letters and tender support documents for signature
- Accurately and confidentially maintain all files as applicable, notably commercial contracts files
- Prepare conference / meeting rooms
- Collaborate cross-departmentally including with other administrative personnel
- Maintain executive calendars
- Other tasks as assigned
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PREFERRED QUALIFICATIONS:
- High school diploma required
- 7+ years of related work experience preferred
- Excellent written and verbal communication skills
- Excellent teamwork skills
- Ability to execute projects to given timelines and deliverables
- Ability to remain flexible and agile in a constantly changing environment
- Excellent Microsoft Office skills (word, excel, power point) and Adobe
- Must respect confidential information
- Demonstrates HHS qualities
- High school diploma required
- 7+ years of related work experience preferred
- Excellent written and verbal communication skills
- Excellent teamwork skills
- Ability to execute projects to given timelines and deliverables
- Ability to remain flexible and agile in a constantly changing environment
- Excellent Microsoft Office skills (word, excel, power point) and Adobe
- Must respect confidential information
- Demonstrates HHS qualities
What you need to know about the Calgary Tech Scene
Employees can spend up to one-third of their life at work, so choosing the right company is crucial, not just for the job itself but for the company culture as well. While startups often offer dynamic culture and growth opportunities, large corporations provide benefits like career development and networking, especially appealing to recent graduates. Fortunately, Calgary stands out as a hub for both, recognized as one of Startup Genome's Top 100 Emerging Ecosystems, while also playing host to a number of multinational enterprises. In Calgary, job seekers can find a wide range of opportunities.
