Coordinate full-cycle recruiting for Human Data roles by managing candidate communications, hiring workflows, approvals, requisitions, ATS data, inquiries, and follow-ups. Partner with recruiters and hiring stakeholders to keep searches moving, maintain accurate pipeline reporting, support high-volume hiring, and improve recruiting processes and documentation while delivering a strong candidate experience.
SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.
We are seeking a highly organized Growth Recruiting Coordinator to join SpaceXAI’s Human Data team and help scale hiring across our Human Data roles. You will support full-cycle recruiting through candidate communications, process coordination, and accurate pipeline management in a fast-paced environment. Ideal candidates are precise operators who communicate clearly, stay ahead of details, and take pride in delivering a strong candidate experience while helping the team move quickly.
RESPONSIBILITIES:- Partner with recruiters and hiring stakeholders to keep priority searches moving from outreach through close.
- Own candidate communications at key stages of the process, providing clear information on role details, next steps, and outstanding questions.
- Coordinate hiring workflows, approvals, and follow-ups so candidates and internal partners stay aligned.
- Create and maintain requisitions in the ATS, keeping stages, data, and process setup accurate for tracking and reporting.
- Monitor inbound candidate and stakeholder inquiries, routing complex cases as needed.
- Help improve recruiting operations by spotting process gaps and keeping documentation and workflows current
- Bachelor’s degree
- Experience in recruiting coordination, talent operations, or recruiting support in a fast-paced environment.
- Strong written and verbal communication skills, with experience handling candidate correspondence and supporting a strong candidate experience from outreach through close.
- Experience coordinating across recruiters, hiring managers, and other internal partners.
- Experience using Greenhouse or another ATS to manage requisitions and workflows, keep pipeline data accurate, and support tracking and reporting.
- Experience supporting high-volume hiring in a startup or similarly fast-moving environment, with accuracy, follow-through, and tight attention to detail.
- Ability to operate independently in an ambiguous, fast-paced setting, with a proactive and adaptable mindset.
- Position occasionally requires the ability to work overtime and weekends when needed
- Preference for candidates based in or willing to relocate to the Palo Alto, CA area; remote work is also possible
- Candidates must be based in one of the following countries where SpaceXAI has a physical office; remote work is also possible
- United States
- Dubai
- Ireland
- United Kingdom
- Ireland
- Japan
- India
- Indonesia
- South Korea
- Philippines
- Singapore
US-based candidates: $32/hour - $52/hour USD depending on factors including relevant experience, skills, education, geographic location, and qualifications.
International candidates: Information will be provided to you during the recruitment process.
Base salary is just one part of our total rewards package at SpaceXAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. Benefits vary based on employment type, location and jurisdiction. Benefits for eligible U.S. based positions include health insurance, 401(k) plan, and paid sick leave. Specific details and role specific information will be provided to you during the interview process.
Base salary is just one part of our total rewards package at SpaceXAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. Benefits vary based on employment type, location and jurisdiction. Benefits for eligible U.S. based positions include health insurance, 401(k) plan, and paid sick leave. Specific details and role specific information will be provided to you during the interview process.
SpaceXAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.
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