Marketing and Sales Coordinator

Key Responsibilities: Marketing and Copywriting

• Develop property-specific Listing Proposals and Broker Opinion of Values (BOVs) to support sales and marketing efforts.
• Write compelling copy and conduct thorough research for property-specific marketing packages.
• Create and execute Listing Brochures, Email Campaigns (using Constant Contact), Monthly Mailers (both print and digital), Year-in-Review reports, and other marketing collateral.
• Liaise with third-party consultants such as photographers, print ad representatives, etc.
• Oversee LinkedIn marketing and manage the team’s overall social media presence.
• Collaborate with the Associate Manager, Marketing to design and produce additional marketing materials, including signage, postcards, and direct mail campaigns.

Transaction Support And Client Coordination

• Draft and prepare Offers to Purchase (OTPs), Letters of Intent (LOIs), Addendums, Waivers, and other legal documents as required.
• Prepare, file, and maintain transaction documents, including confidentiality agreements, listing agreements, closing documents, and trade records.
• Maintain and organize deal file documentation, such as conveyance reports, RECA forms, FINTRAC documentation, and invoicing.
• Track and manage all team listings, ensuring critical dates for listings are monitored and met.
• Monitor and report on listing activity and key performance metrics.
• Coordinate the collection and organization of essential deal file documentation from vendors (e.g., building reports, site plans, leases, financial statements).

Other Responsibilities

• Respond to property information requests in a timely and professional manner.
• Perform ad-hoc tasks and administrative duties as required to support the team.
• Stay up-to-date with market trends, research, and industry developments to support documentation and decision-making.
• Maintain property and ownership databases for regions in Alberta.
• Conduct basic property valuations, create tenancy schedules, and summarize leases for lease abstracts.
• Maintain the agenda and follow up on action items for weekly team meetings.

Qualifications

• Post-secondary education (degree and/or diploma) in a related field.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and communicate effectively.
• Eager to pursue a career in commercial real estate.
• Proficiency in Microsoft Office Suite and Adobe; InDesign and / or Photoshop knowledge.
• Constant Contact Is a plus.
• Willingness to take on additional responsibilities and challenges as needed.
• Ability to work independently as a self-starter, as well as collaboratively within a team.