The Proposal and Marketing Specialist will develop and deliver RFPs/RFQs and other promotional materials while working with multi-stakeholder teams to craft compelling proposals. Responsibilities include coordinating meetings, reviewing content for quality, and maintaining CRM. A strong focus on strategy, writing, communication, and design is essential in a deadline-driven environment.
We are seeking a dynamic and proactive individual who can craft client-focused narratives to support DIALOG’s distinctiveness in the competitive world of proposals. In this role, reporting to the Studio Marketing Leader, you'll be part of a cohesive marketing team that collaborates with DIALOG Partners and Associates.
Our ideal candidate possesses a keen sense of strategy, an eye for design, strong writing and editing skills, and a passion for creating intriguing and persuasive proposals. They also have a passion for the built world and have experience working in the AEC industry.
As a trusted member of the team, you will leverage your excellent time management and communication abilities to thrive in this deadline-driven environment. If you're a dynamic storyteller ready to make an impact, we encourage you to apply.
How you’ll make a difference:
- Champion development and delivery of RFPs/RFQs and other promotional materials for the DIALOG.
- Oversee and facilitate proposals from research and kick-off to interview, debrief and close-out.
- Work with multi-stakeholder teams, including internal partners and external sub-consultants, to lead pursuit strategy and develop successful proposals, while maintaining a high standard and driving accountability.
- Perform detailed analysis of RFP/RFQ documents and develop compelling narratives that demonstrate the value proposition.
- Write engaging non-technical portions of the proposal and ensure writing communicates the DIALOG Why. Engage with project team members to ensure content is cohesive and highlights our unique value propositions.
- Facilitate meetings throughout the pursuit cycle and monitor the progress of all pursuit activities to ensure adherence to deadlines and quality standards.
- Review and edit content to ensure responsiveness, accuracy, and emphasis on compelling visual layout and written narrative.
- Contribute to and maintain CRM and perform closeout activities.
Who you are:
- A strategic thinker who realizes ideas.
- Highly organized with excellent attention to detail and the ability to work independently.
- Proven ability to manage multiple responsibilities and priorities efficiently and effectively under tight deadlines.
- Confident and poised with strong interpersonal skills, able to deliver in a high-performance environment with multiple projects, stakeholders and deadlines. Including working closely with senior leaders.
- A creative and innovative thinker with a keen eye for design and layout.
- Energized by the pursuit process, and possess both a competitive and resilient spirit
- Passionate about architecture, city building and/or design.
Qualifications and experience:
- University degree and 5+ years of relevant experience
- Experience delivering in a professional services organization. AEC industry experience is an asset.
- Demonstrated ability in partnership building
- Skill in visual and written communications, known for creating compelling and complex proposals
- Advanced communications skills with a demonstrated ability in partnership-building.
- Proficient with Microsoft Office and Adobe Creative Suite, especially InDesign.
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