Quotes and Proposals Administrative Assistant

Your future is bright at AGAT!
At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world.
Summary:

The Quotes & Proposals Administrative Assistant is responsible for preparing quotes for the environmental and petroleum divisions nation-wide. This is an entry-level posting and is ideal for someone first entering a professional work environment. 
The successful candidate will be occasionally responsible for the gathering and coordinating of information; both nationally and multi-divisionally in response to bid tenders. Duties include ensuring accuracy and consistency in all documentation, and in multiple corporate data management databases. This will also include implementing and enforcing changes in company policy. 
What you will be doing: 

• Follow complex and changing procedures
• Responsible for implementing and enforcing company pricing strategy  
• Responsible for time-sensitive tasks and working well under time pressure Responsible for implementing and enforcing important and sometimes difficult company change
• Responsible for AGAT’s impression in clients’ eyes
• Check pricing going to clients for accuracy and consistency with policy
• Check pricing going into billing system for accuracy and consistency with policy
• Check terms and conditions in agreements
• Contract and agreement document management
• Prepare solicitation documents
• Provide French versions of documentation where applicable
• Monitor a variety of platforms to assist sales team in discovery of potential tender documents
• Responsible for updating existing client master file with new bid information when requested
• Responsible for creation of a variety of reports when requested, such as quarterly reports, TAT reports, etc. 

What you bring to the table:

• Business, communications, science, or technical background
• Fast and strong learner
• Flexible and capable in the face of constantly changing environment
• Experience in a customer service setting and strong customer service orientation
• Strong written and verbal communication skills  
• Capable of gracious communication in all circumstances
• Strong organizational and computer skills with an emphasis on Microsoft Word and Excel
• Strong attention to detail
• Excellent time-management skills  

Work Environment: This position requires a person to sit for prolonged periods of time in an office setting. Manual dexterity is required to perform this position.
 

Who We Are:
AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences.
We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success.
Our Commitment to Community and Philanthropy:
At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well-being.
Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations, promote sustainable practices, and provide support to those in need. Whether funding scholarships, participating in environmental cleanups, or supporting health and wellness initiatives, AGAT is deeply invested in giving back.
Our work extends beyond the laboratory—we’re committed to creating a brighter future for our employees, clients, and the communities we serve.
Join AGAT Laboratories to be part of an organization that values not just scientific innovation but also meaningful connections and lasting contributions to society.
Inclusion and Diversity:
AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs.
Thank You for Your Interest:
We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.