Receptionist / Administrative Assistant

Receptionist / Administrative Assistant
Full Time
Why STARS
At STARS, we come to work every day with a purpose…to save lives.  Whether you work in the aircraft or at one of our six bases, everyone at STARS plays a vital role in helping to provide critical care, anywhere. Since flying our first mission in 1985, we have never lost sight of what is most important – our VIPS, or Very Important Patients. Each year, we fly over 3,000 missions, providing worldclass critical medical care whenever and wherever we are needed, and every team member contributes to helping that VIP. We are a lifeline to the community when time and clinical expertise can make all the difference.
We are currently looking for a Receptionist / Administrative Assistant at our Calgary base in the Corporate Services department.
While you may not be flying the helicopter or providing patient care, as a member of STARS’ Corporate Services team, you will play an important role in STARS’ life-saving mission. Be part of something bigger. Be part of our team.
Key Responsibilities:
Reception & Customer Service

• Serve as brand ambassador as the first point of contact for visitors, contractors, guests, and stakeholders, both in person and on the phone
• Manage incoming and outgoing mail and courier shipments

Administrative Support                                                                     

• Provide administrative support to the Provincial Director and general support to the base as needed
• Coordinate and support base events such as recognition events and meetings, including making catering arrangements
• Code and process invoices, and reconcile corporate credit card statements

Facilities & Base Operations

• Act as the main contact to coordinate contractors and vendors to keep the base safe and well maintained
• Manage supplies, equipment, fleet vehicles, service contracts, and ensure appropriate preventative maintenance is scheduled 

Qualifications & Requirements:

• High school diploma and 2+ years of experience in office administration and/or reception
• Excellent verbal and written communication skills, with a professional, courteous, and customer-focused approach
• Comfortable with technology, including strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint, and Teams)
• Highly organized and detail-oriented, with the ability to prioritize competing demands, work independently, take initiative, and contribute effectively as part of a team

What we offer:
At STARS, every day we come to work with a purpose, to save lives. Maybe that’s your purpose too.
We provide a strong total reward offering inclusive of a salary tailored to your education and experience, comprehensive organization-paid health and dental benefits, free parking and more. But the real reward is joining a legacy – a legacy of lives saved, of hope in the fact of the unimaginable, and of pride in making a difference.
When you join STARS, you become part of a community that knows we’re stronger together. It takes a team to deliver the highest standards of care, and we need you to help us be our best.
Elevate your career. Be part of something bigger. Be part of STARS.
How to Apply/ Deadline to apply:
If you are the person we are looking for and would like to make a difference with your career, please make sure to apply by closing date: October 12, 2026.
Want to learn more?
Looking to support life-saving missions from a business perspective? See how our Corporate Services team helps STARS run efficiently and effectively. Learn More About Corporate Services