Receptionist

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.

The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. While we are headquartered in Calgary and maintain a satellite office in Houston.

The Receptionist maintains the front desk as the primary point of contact for visitors and callers, ensuring a welcoming atmosphere and efficient handling of inquiries. Supports administrative tasks and collaborates with the Facilities and Human Resources teams to uphold security protocols and provide excellent customer service. Key Responsibilities:

• Front Desk and Reception Management: Greets visitors warmly, directs them appropriately, and maintains a tidy and inviting reception area. 
• Communication and Collaboration: Manages incoming calls and emails, ensuring clear and professional communication with internal and external parties. 
• Administrative Support: Assists with scheduling appointments, managing calendars, and booking meeting rooms as needed. 
• Facilities Operations and Maintenance: Coordinates with the Facilities team to report maintenance issues and supports the upkeep of common areas. 
• Supply Management: Monitors front desk supplies and requests replenishments to ensure continuous availability. 
• Event Coordination: Provides logistical support for company meetings and small events, assisting with setup and coordination. 
• Safety Compliance: Follows security and safety procedures, including visitor sign-in protocols and emergency guidelines.
• Performing other administrative duties, as required.

• Communication Skills: Excellent verbal and written communication abilities. 
• Customer Service: Strong interpersonal skills with a friendly and professional demeanor. 
• Organization: Proven ability to manage multiple tasks with attention to detail. 
• Technical Proficiency: Familiarity with standard office equipment and basic software applications. 
• Reliability: Consistent punctuality and attendance, demonstrating dependability.

• Education: High school diploma or equivalent.
• Experience: Previous experience in reception, customer service, or administrative roles. 
• Technical Skills: Knowledge of multi-line phone systems and experience with scheduling or visitor management software. 
• Additional Skills: Basic understanding of office procedures and administrative best practices.

Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.

Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.

An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.

Vista offers all employees

• A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
• A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
• An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
• A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
• Competitive compensation and benefits, including a performance-linked variable pay program
• Company-sponsored social events and team sports
• Flexible work schedules, half-day Fridays and free parking
• An organization that values and encourages diversity

Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our Privacy Policy, and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf.

Note: As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.