This role acts as a trusted partner—anticipating needs, solving problems before they surface, and enabling the executive to focus on organizational priorities.
You will oversee complex scheduling, prepare executive‑level communications, coordinates cross‑functional initiatives, and represent the executive’s office with professionalism and discretion.
If this sounds like you please apply today!Job Description:
Executive Support & Calendar Management — Manage complex, dynamic calendars; prioritize meetings; coordinate travel; and ensure the executive is fully prepared for all engagements.
Communication & Correspondence — Draft, edit, and manage high‑level communications, presentations, and reports; serve as a liaison between the executive and internal/external stakeholders.
Operational Coordination — Support strategic initiatives, track deliverables, and ensure follow‑through on action items across departments.
Meeting & Event Management — Plan and execute executive meetings, board sessions, offsites, and leadership events, including agendas, materials, and logistics.
Information & Workflow Management — Maintain confidential records, manage sensitive information, and streamline administrative processes for efficiency.
Relationship Management — Build strong relationships across the organization; act as a point of contact for senior leaders, clients, and partners.
Problem Solving & Anticipation — Identify issues before they arise, remove barriers, and proactively support the executive’s priorities.
Project Support — Assist with research, data gathering, and project coordination for strategic initiatives and special assignments.
Qualifications
Extensive experience supporting C‑suite or senior executives.
Exceptional organizational, communication, and interpersonal skills.
Strong judgment, discretion, and ability to handle confidential information.
Advanced proficiency with productivity tools (e.g., Microsoft 365, project management platforms).
Ability to manage competing priorities in a fast‑paced environment.
Strong analytical and problem‑solving abilities.
Professional presence and ability to interact with stakeholders at all levels.
At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.
