ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it , our most valuable asset is our people. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage an d passion to drive life-changing impact to ZS.
Our most valuable asset is our people .
At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems-the ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.
SENIOR PROJECT ASSISTANT
We seek an experienced senior administrative professional who is organized and energetic, with superb interpersonal skills for our Toronto office. The Senior Project Assistant performs administrative support functions and operations for a large client-facing team. This role provides opportunities for project coordination, client relationship development, and administrative support.
What you'll do:
- Coordinate client-team leadership meetings, including calendaring, agenda management, note-taking, and logistical support.
- Plan and coordinate quarterly client-team meetings and semi-annual team-building events.
- Support leadership with the creation of PowerPoint presentations and slides for ZS planning and client development meetings.
- Work with ZS teams across Canada, the United States, and India.
- Increase productivity of consulting professionals by handling administrative tasks such as travel arrangements, expense reporting, calendar management, vendor and client interactions, and email correspondence.
- Provide scheduling support to multiple individuals, including appointments, calendar, and meeting management.
- Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes as needed.
- Prepare domestic and international travel logistics, including itineraries and visas.
- Coordinate internal and external meetings/activities, including venue selection/reservation, set-up, hotel accommodations, and catering.
- Prepare and organize documents for client proposals and presentations, including contract tracking, printing, organizing, and archiving meeting support materials.
- Address problems and troubleshooting with internal and external stakeholders.
- Handle special projects with demanding deadlines.
- Maintain client relationship database and organizational charts with up-to-date contact information for key client contacts. Perform web research as assigned.
- Actively participate in group learning and/or knowledge sharing.
- Mentor, train, and guide peers and new team members.
- Track TPAA, invoices, POs, and proposals to ensure timely processing and follow-up.
- Manage client calendar access to facilitate seamless scheduling and coordination.
- Assist with project team onboarding to ensure smooth integration of new team members.
- Hours are 8:00 am - 5:00 pm.
What you'll bring:
- High school diploma required. Post-secondary education or associate or bachelor's degree preferred.
- At least 5 years of relevant work experience as an administrative/executive assistant, preferably in a professional services environment
- Fluent in MS Office (Word, PowerPoint, Excel and Outlook), travel and expense reporting applications
- Strong oral and written communication skills
- Professional appearance and demeanor with ability to exercise good judgment and discretion
- Attention to detail, dependability, punctuality
- Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines
- Experience working both independently and with a team in a demanding environment
- Sense of humor appreciated
Perks & Benefits:
ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member. We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.
Travel:
Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.
Considering applying?
At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.
ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.
To Complete Your Application:
Candidates must possess or be able to obtain work authorization for their intended country of employment.An on-line application, including a full set of transcripts (official or unofficial), is required to be considered.
NO AGENCY CALLS, PLEASE.
Find Out More At:
www.zs.com
#LI-SR4
Salary: $57,000.00 - $61,275.00
