Corporate Secretarial Team Lead
Hong Kong
Monday – Friday, 09:00 – 18:00
Hybrid
Intro:
To support Business in delivering company secretarial and corporate governance services to a portfolio of US-headquartered multinational clients and their Asia-Pacific subsidiaries, ensuring compliance with local statutory and regulatory requirements. The Team Lead serves as the jurisdictional subject matter expert, ensuring compliance with local statutory and regulatory requirements while providing day-to-day technical leadership, guidance, and oversight to a small team.
Some of the things you’ll be doing:
- Corporate Governance & Compliance
- Prepare and file annual returns, business registrations, and statutory forms with the Companies Registry and other regulatory bodies
-Maintain statutory books and records, including registers of members, directors, charges, and secretaries
-Monitor compliance deadlines and ensure timely completion of compliance obligations.
-Prepare and review board resolutions, minutes, written resolutions and other corporate governance documentation.
-Act as the jurisdictional subject matter expert by providing technical guidance on local company law, regulatory requirements, and corporate governance matters.
-Support the team in resolving complex technical queries and ensuring consistent application of internal policies and procedures.
- Client Management
-Serve as a day-to-day contact for assigned clients or Liaise with Global Subsidiary Coordinators (GSCs) on company secretarial matters
-Build and maintain strong relationships with clients and internal stakeholders through responsive and professional service delivery.
-Coordinate with clients' in-house legal and finance teams/GSC’s on corporate actions and transactions
-Support the onboarding of new clients, including company incorporations and KYC/due diligence processes
- Corporate Transactions Support
-Assist with incorporation and dissolution of companies
-Support corporate restructuring, share transfers, changes of directors/officers, and amendments to constitutional documents
-Handle registration and updates of charges (register of charges)
-Coordinate with external parties (banks, auditors, legal counsel) as needed
- Billing & Administration
-Assist in preparing payment proposals and engagement letters, if required
-Monitor WIP, follow up on outstanding invoices and payment collection
-Ensure accurate billing of annual payments, ad-hoc payments, and disbursements
- Team Support
- Provide day-to-day guidance, technical support, and coaching to a small team of 2-3 Company Secretarial professionals within the jurisdiction.
- Review work completed by team members to ensure accuracy, quality and 4 eye review.
-Allocate and coordinate work within the team to support timely delivery of client commitments.
-Coordinate and leverage the capabilities of the extended India team to optimize resource utilization, promote collaboration, and drive a 'One Team' operating model.
-Identify process improvement opportunities and contribute to the enhancement of local procedures and service delivery.
What technical skills, experience, and qualifications do you need?
- Experience | Minimum 5-10 years in company secretarial / corporate services
- Qualifications | ICSA / CGI qualified or equivalent (or near completion) preferred
- Knowledge | Hong Kong Companies Ordinance, overseas jurisdictions (BVI, Cayman, Singapore, China etc.) an advantage and
- Skills | Strong attention to detail, ability to manage multiple clients and deadlines
- Language | Fluent in English; Cantonese and/or Mandarin preferred
- Systems | Proficiency in company secretarial software (e.g., ViewPoint, Salesforce after relevant training being provided by the existing team members)
About Us
CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®
Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.
CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers.
We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,
CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.
We encourage candidates to apply directly to our website and not through third-party sources.
Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.
- CSC is a great place to work with smart and dedicated people.
- We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In’s Best Places to Work.
- We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals.
- Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance.
- CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more.
- As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.
