Administrative Assistant

Location

Calgary - 4906 Richard Road SW

Business

As part of Brookfield Asset Management — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

We see tomorrow, today. At Brookfield Properties, we’re a fully integrated developer so we know what it takes to go from concept to concrete, from blueprint to building. From vision, experience, resources, and ethics, every day we take these ingredients to partner with our communities, collaborating with the places where we work, customizing developments to meet the neighborhoods’ specific needs, and identifying the highest and best use for each property to create unique and lasting places that bring people together. Learn more.

If you're ready to be a part of our team, we encourage you to apply

Job Description

Your Team

Reporting to the Office Manager, the Administrative Assistant will provide support to the Corporate Services group to aid the team with a variety of duties pertaining to the operations of the office organization and administrative tasks. The Administrative Assistant should be comfortable speaking confidently and professionally in an office environment with a willingness to assist the Corporate Services group with tasks and responsibilities to allow for the office to function properly.

Your Key Deliverables

• Provide support to the Corporate Services team with items such as: daily reception lunch coverage, reception vacation coverage which includes tasks such as answering phones and transferring calls, taking messages, accepting packages, receiving, sorting, and distributing incoming mail, monitoring emails, organizing kitchens, boardrooms, and office storage rooms, cleaning the coffee machine, and coding invoices

• Provide backup administrative support, which includes calendar management, travel arrangements, expense reports, and records management

• Learn cheque and EFT processes

• Process the entry of vendors into accounting systems (Microsoft Dynamics & NewStar)

• Monitor and order all supplies for the building, external construction job sites, and sales centers

Must Haves

• Minimum diploma or certificate in business/office administration

• 2 - 4 years of experience in an administrative role

• Intermediate Microsoft Office skills, specifically in Excel, Word, and PowerPoint

• Excellent communication skills—written, verbal, grammar, and report writing

• Organized and efficient at scheduling and coordinating

• Exceptional attention to detail

• Professional and courteous

• Goal-oriented

• Team player

• Able to work under tight deadlines

Your Opportunity - Canada

We are proud to offer our employees what they value most:

• Competitive compensation

• Excellent extended medical, dental and vision benefits beginning day 1

• RRSP program, contributions begins day 1

• Career development programs

• Paid Volunteer Hours

• Paid parental leave

• Family planning assistance including IVF, surrogacy and adoptions options

• Wellness and mental health resources

• Pet insurance offering

• A culture based on our values of Passion, Integrity and Community

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We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.