Provides administrative support for health and public safety curriculum and quality processes. Responsibilities include implementing course changes, maintaining records and templates, loading learning-management-system resources, supporting accreditation documentation, preparing reports, verifying records, tracking action items, and communicating with staff. The role also manages filing systems, requisitions, documentation control, and related administrative tasks while developing proficiency in institutional software.
Be part of a team driving community wellness. The School of Health and Public Safety offers immersive, hands-on training for the next generation of health-care professionals. Our passionate health experts work closely with industry to transform learners into leaders.
The Opportunity
Job classification: A5903 - Administrative Assistant I
# of positions: 1
Hourly Rate: $24.24 - $29.85 Placement within the range is typically based upon a review of skills, experience, and internal equity.
Position End Date: December 15, 2026
Deadline to apply: Until position is filled
Reporting to the Supervisor, Quality and Strategic Initiatives, and working closely with the Administrator, Quality and Curriculum, this position provides temporary administrative support for the School of Health and Public Safety’s quality and curriculum processes. This is an entry-level position that provides a good opportunity to learn about post-secondary operations and systems, while further developing your administrative skills.
The successful candidate has strong administrative skills, attention to detail, and proficiency with Microsoft Office applications (e.g., Word, Excel, Outlook, Teams, and SharePoint), D2L, and Adobe Acrobat, and the capacity to learn other software programs used within SAIT and the School of Health and Public Safety. This temporary role will primarily support curriculum-related processes, including implementing course change requests, loading course resources, and facilitating faculty access to the learning management system, while also supporting other administrative functions such as records management, documentation control, and reporting activities.
How you'll contribute
Curriculum Administration
Support the School of Health and Public Safety’s quality and curriculum processes:
• Support annual curriculum renewal processes, including pulling course outline records, implementing course change requests in Curriculog, and validation of completed requests
• Maintain required documentation, and provide reports
• Support textbook/materials requisition processes
• Support maintenance of the learning management system through loading required course resources, and facilitating staff access
• Manage documentation records and templates
• Support preparation of documentation through information gathering, records retrieval, file organization, and report preparation
Administrative Support
Provide administrative support for the quality and curriculum team, including:
• Maintain electronic records and filing systems to support curriculum and quality processes (e.g. file management, document formatting, template maintenance)
• Support for accreditation processes (e.g. compiling course outlines, organizing documentation)
• Complete basic reporting, record verification, and checklist-based reviews, including escalating discrepancies for review
• Track action items
Learning and Professional Development
• Develop proficiency in software systems used by SAIT and the School (e.g. Curriculog, D2L Brightspace, Smartsheet)
• Seek out learning opportunities to further develop knowledge and abilities required for the role
• Complete required SAIT training
Communication and Collaboration
• Communicate with school staff for clarification and follow-up (e.g. email)
• Meet with Administrator, Quality and Curriculum to update on progress
• Meet with direct supervisor
• Communicate with other key contacts as necessary
Support the School of Health and Public Safety’s quality and curriculum processes:
• Support annual curriculum renewal processes, including pulling course outline records, implementing course change requests in Curriculog, and validation of completed requests
• Maintain required documentation, and provide reports
• Support textbook/materials requisition processes
• Support maintenance of the learning management system through loading required course resources, and facilitating staff access
• Manage documentation records and templates
• Support preparation of documentation through information gathering, records retrieval, file organization, and report preparation
Administrative Support
Provide administrative support for the quality and curriculum team, including:
• Maintain electronic records and filing systems to support curriculum and quality processes (e.g. file management, document formatting, template maintenance)
• Support for accreditation processes (e.g. compiling course outlines, organizing documentation)
• Complete basic reporting, record verification, and checklist-based reviews, including escalating discrepancies for review
• Track action items
Learning and Professional Development
• Develop proficiency in software systems used by SAIT and the School (e.g. Curriculog, D2L Brightspace, Smartsheet)
• Seek out learning opportunities to further develop knowledge and abilities required for the role
• Complete required SAIT training
Communication and Collaboration
• Communicate with school staff for clarification and follow-up (e.g. email)
• Meet with Administrator, Quality and Curriculum to update on progress
• Meet with direct supervisor
• Communicate with other key contacts as necessary
Other Duties
• As assigned by the direct supervisor and/or Administrator, Quality and Curriculum
Qualifications
Education
• Diploma in office administration
• Up to 1 year related professional experience
• Equivalent combination of experience and education may be considered
• Diploma in office administration
• Up to 1 year related professional experience
• Equivalent combination of experience and education may be considered
Qualifications, Certifications or Designations
Minimum
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams, SharePoint etc)
• Proficiency with Adobe Acrobat and PDF document management
• Strong written and verbal communication
• Typing, accurately and at reasonable pace
• Attention to detail; proof reading
• Organization and time management
Preferred
• MS Office Certifications
• Basic proficiency in Smartsheet
• Experience with Curriculog or other curriculum management systems
• Experience with D2L-Brightspace or other Learning Management system
We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.
Together, we build bold futures
At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. Eligibility and offerings may vary by employment contract and can include:
- Generous top-up in lieu of time off and benefits
- Professional development opportunities through access to LinkedIn Learning and discounted Continuing Education and Professional Studies courses
- Access to Greenshield+ for virtual therapy at a reduced rate to support your well-being
- Ability to contribute to RRSP or TFSA with reduced group rates
- Excellent dining options on campus
- Free access to our fitness facilities and group fitness classes
About SAIT
At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.
Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here.
We’re committed to community and belonging
Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.
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