Project Assistant

• Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs. 

• Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird’s requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.

• Process all change management documentation in applicable systems, always ensuring accuracy. 

• Maintain organized project files in accordance with company’s Project File Structure.

• Attend meetings and record and distribute minutes of meeting.

• Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.

• Assist with Operations and Maintenance (O&M) Manuals at closeout.

• Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.

• Maintain effective communications to ensure all stakeholders are informed and up to date

• Partner with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.

• Minimum 3 years’ administrative experience

• Previous construction experience considered an asset

• Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint

• Superior computer skills in Microsoft Office Word, Excel, and Power Point

• Ability to learn and adapt to changing systems, technology, and procedures

• Confident, detail orientated, enthusiastic and positive team player

• Superior interpersonal, organizational, and analytical skills

• Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment

• Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative

• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment

• Ability to forge, grow and maintain positive relationships with multiple groups

• Strong written and oral communication skills

• Ability to work within tight deadlines and prioritization of work to achieve them

• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.