QAQC Document Controller

JOB DESCRIPTION:

Audubon is currently seeking a QAQC Document Controller to join our team in our Houston Wood Branch office. The QAQC Document Controller shall manage and maintain all Quality Control documentation from the Houston Wood Branch Office in support of assigned field construction projects. Coordinate document control activities including inspection records, test packages, material traceability documentation, turnover packages, and quality records. Verify project documentation is accurate, complete, and compliant with project specifications, company procedures, and client requirements while supporting the Quality Department throughout the project lifecycle. Works under direct supervision and/or receives detailed written or verbal instructions to perform standardized tasks from the Quality Director.

PRIMARY RESPONSIBILITIES:

• Manage document control activities from the Houston office for assigned field construction projects.
• Maintain the project Document Control System (DCS) in accordance with project and Audubon’s Document Control procedures.
• Receive, track, distribute, and maintain project documents including drawings, specifications, procedures, ITPs, logs, test packages, material traceability records, NCRs, inspection reports for all disciplines, vendor data, and project turnover documentation
• Coordinate with field QC personnel, Project management, Engineering and Procurement to ensure timely submission and processing of project documentation.
• Maintain current approved construction documents and ensure obsolete revisions are removed from use.
• Maintain revision control and ensure only current, approved documents are issued for project use.
• Support compilation and verification of as-built documentation.
• Assist QC team with tracking and compiling mechanical completion and turnover packages.
• Assist in preparation and verification of hydrostatic and pneumatic pressure test documentation, calibration records, test charts, and test reports.
• Assist in maintaining material receiving documentation including Material Test Reports (MTRs), Certificates of Compliance (COCs), receiving inspection records, and material traceability documentation.
• Assist with bi-weekly audits of project documentation to verify completeness, accuracy, and readiness for client turnover and pressure test packages.
• Generate document status reports, overdue reports, and tracking logs as required.
• Support audits (internal, client, or third-party) by providing accurate document records.
• Ensure compliance with client document control standards and project execution plans.
• Support project closeout activities by assisting in preparing, reviewing, and compiling final turnover packages for client acceptance.
• Maintain electronic project files in accordance with Audubon’s document control procedures and record retention requirements.
• Support training of field personnel on document access and control procedures.

Health, Safety, and Environmental Responsibilities:

• All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures. This includes:
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS:

• 3+ years of document control experience in industrial construction, EPC, or capital projects.
• Experience with document management systems (e.g., Aconex, Procore, Fusion Live, SharePoint, or similar).
• Strong understanding of revision control and document lifecycle processes.
• High attention to detail and organizational skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple priorities in a fast-paced site environment.
• Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled