Senior Proposals Administrator

Senior Proposals Administrator

Reporting to the Manager, Proposals - Buildings West the Proposals Administrator – Buildings plays a critical role in supporting the Buildings proposal team by establishing, maintaining, and governing centralized proposal content and systems, and by providing handson proposal coordination support once the content environment is in place. This role is wellsuited to someone with direct proposal experience in the construction / AEC environment who understands how proposal teams work under deadline, how content is reused and adapted, and how poor information management creates risk. The successful candidate will be highly organized, technically capable, and comfortable working with multiple stakeholders across regions.
The position is based in one of our West location offices – Calgary, Edmonton, or Richmond, Vancouver.What You Will Be Working On

• Proposal Content & SharePoint Management 

• Support the re‑organization and consolidation of a centralized SharePoint hub into a logical structure, 

• Maintain naming conventions, version control standards, and usage guidelines 

• Maintain and organize content libraries 

• Work closely with proposal managers and team members to support how information is captured and accessible 

• Coordinate with internal stakeholders to gather, review, and update proposal assets and information 

• Maintain and update master resumes, project sheets, and corporate information, ensuring accuracy, consistency, and audit‑readiness 

• Act as the information gatekeeper, ensuring updates are made once, in the correct location, and reflected consistently across proposal materials 

Content Standards & Libraries 

• Govern proposal asset and information standardization and quality assurance

• Manage proposal SharePoint libraries and ensure content is properly structured, version‑controlled, and governed 

• Ensure proposal information is stored, maintained, and structured in accordance with approved templates and library standards 

• Support award submissions by maintaining accurate project and resume information, as required 

• Support post‑pursuit activities, including archiving, lessons learned, and information updates 

Coordination & Team Support 

• Work with proposal team members across Buildings to ensure consistent use of systems, libraries, and templates 

• Reduce administrative and information‑management burden on proposal managers and pursuit teams 

• Liaise with internal departments and subject‑matter experts to validate and maintain proposal information 

• Support award submissions by maintaining accurate project and resume information, as required 

What We Are Looking For

• Diploma or degree in communications, business, marketing, or a related field (or equivalent professional experience) 

• 5+ years’ experience supporting proposal teams, with direct experience managing proposal information, resumes, project profiles, and content libraries 

• Exceptional attention to detail, with strong written and verbal communication skills 

• Experience working with structured proposal documents and templates; familiarity with Adobe Creative Cloude, specifically InDesign, is considered an asset 

• Strong proficiency with Microsoft Office (Outlook, Word, Excel, and SharePoint) 

• Experience working with SharePoint libraries and document management systems; experience with CRM or proposal tracking tools is considered an asset 

• Demonstrated understanding of data integration and management, including the ability to organize, analyze, and maintain information across multiple platforms 

• Ability to manage multiple priorities simultaneously and work effectively with multiple contributors in a deadline‑driven environment 

• Ability to prioritize work, manage competing requests, and maintain accuracy under time constraints 

• Strong organizational, analytical, and problem‑solving skills, with a high degree of accuracy and attention to detail 

• Proactive and solutions‑oriented approach, with a strong sense of accountability 

• Ability to work collaboratively and build effective working relationships across teams 

• Previous experience working in a construction, engineering, or professional services environment is considered an asset 

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.