Talent Acquisition Specialist

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Job Description

KPFF Consulting Engineers is seeking a Talent Acquisition Specialist to join our team, supporting multiple offices within our California operations, with potential expansion in the future. This role is both consultative and hands-on, requiring someone who can adapt to varying hiring processes while providing strategic recruiting support to diverse teams.

As a key partner to hiring managers, administrative staff, and operational leaders, you will drive full-cycle recruitment efforts, cultivate passive candidates, and streamline hiring processes while maintaining flexibility for the unique needs of each team. If you thrive in a decentralized environment, enjoy working across multiple teams, and want to build a long-term career in AEC recruiting, we’d love to hear from you!

What You’ll Be Doing:

Recruiting & Sourcing:

• Develop and execute recruitment strategies that align with the needs of multiple independently operating teams while ensuring an effective and efficient hiring process.
• Source and engage passive candidates using LinkedIn Recruiter, SmartRecruiters, and other talent acquisition tools.
• Cultivate and maintain a pipeline of top-tier talent for current and future hiring needs, proactively anticipating workforce needs across different offices.

Strategic Partnership & Collaboration:

• Partner with teams that operate independently, providing guidance while adjusting to their specific recruiting preferences and operational requirements.
• Work closely with administrative and operational staff to coordinate hiring logistics, ensure compliance, and improve overall efficiency.
• Manage multiple concurrent hiring processes, ensuring smooth coordination while adapting to each team’s expectations and candidate experience priorities.
• Act as a strategic advisor, offering best practices and process recommendations while empowering teams to tailor recruitment to their specific needs.
• Ensure a balance between a structured and flexible candidate experience, adapting to the varied hiring approaches across KPFF’s decentralized environment.
• Work alongside other Talent Acquisition Specialists to share best practices, exchange ideas, and refine recruitment strategies to better support hiring managers and candidates.
• Collaborate on process improvements, leveraging data and feedback to enhance efficiency, candidate engagement, and overall hiring success across different teams.

Candidate & Hiring Manager Experience:

• Guide candidates and hiring managers through a seamless recruitment process, from initial engagement to offer acceptance.
• Manage job postings and applicant flow in SmartRecruiters, ensuring efficient and engaging candidate experience.
• Facilitate interviews, feedback collection, and reference checks, maintaining transparency and alignment with each office’s hiring needs.

Qualifications

• 3–5 years of full-cycle recruiting experience, preferably in the AEC industry or professional services.
• Expertise in sourcing passive candidates using LinkedIn Recruiter, Boolean search, and ATS/CRM databases.
• Proficient in Applicant Tracking Systems (SmartRecruiters preferred) for job postings, candidate management, and reporting.
• Ability to analyze recruitment metrics to track sourcing effectiveness and improve hiring strategies.
• Strong collaboration skills, working with hiring managers, administrative teams, and operational leaders.
• Highly organized, able to manage multiple hiring processes while maintaining attention to detail.
• Excellent written and verbal communication, with the ability to craft outreach and facilitate interviews.
• Experience in decentralized environments, adapting to varying hiring processes and decision-making structures.
• Tech-savvy and adaptable, comfortable with recruitment tools, social media, and job boards.
• Growth-minded recruiter who thrives in dynamic environments and enjoys cross-team collaboration.

Work Environment & Flexibility: This role is fully remote, with preference for candidates based in Pacific or Mountain Time Zones to align with the working hours of our west coast offices. Occasional travel may be required for team meetings and office visits to strengthen partnerships and support hiring managers across multiple locations.

Additional Information

Physical Demands & Work Environment:

• Primarily a remote role, requiring prolonged periods of sitting at a desk, working on a computer, and participating in virtual meetings.
• Must have access to a quiet, professional workspace with a reliable internet connection to support video calls and collaboration.
• Occasional travel for team meetings and office visits may be required.
• Ability to communicate clearly and effectively in both virtual and in-person settings.
• Standard office equipment, including a computer, headset, and phone, will be used regularly

Compensation: The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate with 3-5 years of experience is $75,000 – $85,000.

Culture and Benefits:
At KPFF, we offer a rewarding career path that emphasizes autonomy, innovation, and professional development. Our culture prioritizes teamwork and shared values, creating an environment where contributions are celebrated, and career growth is encouraged. We aren’t just colleagues; we’re a community dedicated to collaborative innovation, providing you the platform to make a lasting impact.

KPFF Employee Benefits

• Medical Plan Options: Choice of Traditional PPO or HDHP with HSA, covering preventive care and prescriptions.
• Flexible Spending Accounts (FSA): Tax-advantaged accounts for healthcare and dependent care expenses.
• Dental & Vision: Full preventive care, plus coverage for major dental services and vision allowances.
• Employee Assistance Program (EAP): Free, confidential support for personal, family, and work challenges.
• Life & AD&D Insurance: Company-provided life insurance equal to one year’s salary, plus AD&D.
• 401(k) Retirement Plan: KPFF contributes 3% of salary, with no match needed. 
• Disability Insurance: Short-term and long-term coverage at 60% income, fully covered by KPFF.
• Paid Time Off: Generous PTO, two floating holidays, and paid company holidays.
• Paid Family Leave: Six weeks at 60% pay, with options to use PTO for full income.

Work Authorization: This position is not eligible for visa sponsorship or transfer. Candidates must be authorized to work in the United States without the need for employer-sponsored visa support now or in the future.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.