Top Executive Assistant Jobs in Calgary

Provides proactive support to senior executives by managing complex calendars, travel, meetings, communications, presentations, stakeholder relationships, and follow-up on priorities. Coordinates executive events, business reviews, and cross-functional initiatives while maintaining confidentiality and improving administrative processes. Requires strong judgment, organization, communication, discretion, and the ability to manage competing priorities in a fast-paced hybrid environment.

Provides executive and branch administrative support to Western Region managers, including calendar and meeting management, travel and expenses, office operations, security coordination, producer and broker administration, event planning, marketing support, budgeting, invoice processing, and business reporting. The role coordinates with internal and external stakeholders, maintains files and branch resources, supports technology and facilities needs, and periodically travels between Vancouver and Calgary offices.

Provide comprehensive administrative and executive support to three or more senior leaders, including a C-suite executive. Manage complex calendars, meetings, travel, expenses, communications, events, confidential information, and stakeholder coordination. Anticipate priorities, resolve scheduling and administrative issues, prepare meeting materials, support leadership forums, improve workflows, and collaborate with the broader administrative team in a fast-paced remote-first environment.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Supports individuals through structured personal and professional development programs. Responsibilities include relationship management, communication, scheduling, priority management, workflow coordination, use of digital and AI tools, marketing and communication strategy, independent remote work, and ongoing professional development. Compensation is performance-based, with approximately 15 hours per week or more expected.

Supports senior executives and leadership teams by managing complex calendars, domestic and international travel, expenses, meetings, correspondence, presentations, and confidential information. Coordinates across global teams and time zones, prepares reports and agendas, manages Concur expense reconciliation, and contributes to ad hoc initiatives. The role requires independent judgment, strong organization, discretion, adaptability, and effective communication in a fast-paced remote environment.

Own the CEO’s calendar, follow-ups, project-management systems, hiring operations, content execution tracking, metrics, reporting, and special projects. The role protects executive focus, enforces accountability across teams, coordinates hiring pipelines, analyzes financial and performance data, and builds scalable operating rhythms. It is a high-trust Executive Operations position with a performance-based path toward Chief of Staff responsibilities.

Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Supports the founder across business administration and personal logistics. Responsibilities include managing travel, calendars, inboxes, meeting preparation, project deadlines, expenses, reimbursements, accountant communication, personal appointments, household services, shopping, vendors, and occasional team support. The role requires building organizational systems, working independently, anticipating needs, handling sensitive information discreetly, and using Airtable and GoHighLevel.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.