Top Executive Assistant Jobs in Calgary

Supports three Area Vice Presidents by managing complex calendars, multi-leg travel, expenses, staff meetings, executive communications, team events, and strategic administrative projects. The role requires proactive prioritization, discretion, polished communication, and the ability to anticipate and resolve shifting executive needs in a fast-paced Sales organization. This is a remote position based in Canada.

Provides high-level support to the Chief Investment Officer through calendar and travel management, executive and board presentation development, communications drafting, briefing-note preparation, client interaction, and project coordination. The role requires advanced Microsoft Office skills, discretion, strong judgment, exceptional organization, and the ability to manage competing priorities in a fast-paced hybrid environment.

Supports founders by managing calendars, travel, meetings, expenses, follow-ups, and priorities. Coordinates hiring activities, sources candidates, schedules interviews, maintains recruiting records, and supports onboarding. Runs office operations including vendors, supplies, equipment, visitors, and events. Develops processes, conducts research, compares vendors, and advances operational projects with sound judgment and discretion.

Provides high-level administrative support to the CEO and senior executives by managing complex calendars, travel, meetings, correspondence, presentations, confidential information, records, expenses, executive events, and office logistics. Acts as a liaison with internal and external stakeholders while coordinating executive initiatives and ensuring smooth daily operations.

Provide comprehensive administrative, strategic, and personal support to the CEO. Manage calendars, inboxes, correspondence, executive meetings, board preparation, travel itineraries, and follow-up actions. Serve as a confidential gatekeeper and operational partner while handling shifting priorities, international time zones, and high-pressure situations. Use productivity and AI tools to automate administrative workflows and improve executive efficiency.

Serve as a trusted partner to senior executives by managing complex calendars, meetings, events, travel, expenses, correspondence, confidential information, and special projects. Coordinate stakeholders, prepare executive materials, anticipate needs, resolve conflicts, and support executive team priorities. The role requires sound judgment, discretion, strong communication, adaptability, business acumen, and advanced proficiency with Google Workspace and Slack.

Provides executive administrative and office management support for a Calgary Capital Markets team. Responsibilities include calendar and travel coordination, expense reporting, client materials, office supplies and payables, vendor and building relationships, events, executive visits, special projects, and first-level IT support. The role also serves on workplace safety and disaster recovery committees and requires strong communication, judgment, multitasking, and confidentiality.

Provides high-level support to the CEO and founder by managing complex calendars, travel, meetings, communications, confidential information, and executive priorities. Coordinates board, investor, leadership, and company events; tracks action items; supports strategic initiatives; and liaises with internal and external stakeholders. Also assists with office logistics, workplace vendors, hospitality, onboarding, and team gatherings in a fast-paced hybrid environment.

Provide high-complexity calendar, travel, logistics, meeting preparation, and follow-up support for the CEO. Identify workflow inefficiencies, anticipate needs, track commitments, manage confidential information, and coordinate with executive assistants. Contribute to building the Office of the CEO, support special projects, improve operating systems, and flex across time zones and travel requirements in a fast-paced environment.

Provides executive and branch administrative support to Western Region managers, including calendar and meeting management, travel and expenses, office operations, security coordination, producer and broker administration, event planning, marketing support, budgeting, invoice processing, and business reporting. The role coordinates with internal and external stakeholders, maintains files and branch resources, supports technology and facilities needs, and periodically travels between Vancouver and Calgary offices.

Provide high-touch operational, travel, personal, and administrative support to the CEO. Manage complex domestic and international itineraries, visas, transportation, accommodations, meals, events, and last-minute changes. Travel frequently with the CEO, coordinate with family and the Office of the CEO, anticipate needs, communicate with vendors and internal teams, and reconcile expenses accurately through Ramp and other finance tools. The role requires discretion, responsiveness, strong judgment, and frequent in-office presence in San Francisco.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.